Over the last few months many students and several of my administrative colleagues have acquired iPads and have been asking how I use the device to best effect. This post is an answer to that request and I hope it will be useful for others.
Dropbox – The first thing I recommend anyone do is signup for Dropbox. A free account will give you 2GB of space, which is enough for many people’s work files. I have gone ahead and subscribed for a year’s service (50GB for $100) since I keep all of my documents on Dropbox.
So what does this service do? First of all it uploads and backs up those documents you have allocated to it on their servers, in “the cloud.” Second, it will sync those files on as many computers as you have the software installed and is always accessible via the web. So my office computer and my computer at home always have the same version of any document I am working on. Finally, there is very nice Dropbox software for various portable devices including the iPad. You can now read any of your Dropbox-saved documents on your iPad.
UPDATE: QuickOffice – A few months ago I went looking for a better solution that OfficeHD (below) because it did not handle Dropbox as elegantly as I would have liked. I then found QO which not only has a very Mac-like interface and drag-drop means of moving files, but were very responsive on Twitter to answer my questions. This is now my go-to Office app on the iPad.
Office² HD - This is an iPad app that allows you to open and edit Word and Excel files on your iPad. It is not the most elegant piece of software, but it is getting better, for example, it now allows you to read and edit .docx (for some reason no iPad app that I am aware of let’s you edit .rtf files, which is the default format for Nisus Writer Pro). The best part? You can open and save documents to and from your Dropbox account.
Excursus – Work Habits To give you an example of how I use this, we receive the agendas for our Academic Leadership Council via email. I save that into a folder on my desktop which syncs via Dropbox. In the meeting I open that document from Dropbox within Office² HD, take my notes there and save it back up to Dropbox. Any handouts or attachments I either have scanned or emailed to me and then saved into another folder within my ALC notes folder on my desktop (and thus available via Dropbox on any computer).
Evernote – This is a service and software that I admit I do not use to its fullest potential. Like Dropbox there is a free and a paid service, I use the free. This service/app combination (for both iPhone and iPad) allows me to take notes, images, screenshots, etc. and tag (for easy reference find, etc.) them for later access. You can save multiple notebooks for different topics and tasks.
Very cool feature: OCR. If you take a picture of any text, including handwritten, it will recognize the characters for you and they become part of your searchable database. I use this particularly with my iPhone when on the run (taking notes and snapping pictures) but at a conference this summer I used it for taking notes of each paper and photos of every handout. I then shared that notebook for my colleagues who could not be there to see. You can access it here.
There are certain apps, like Office² HD for Dropbox, that have Evernote integration. You can find them at their “Trunk” but the one that I use all the time that is brilliant is BibleReader. This app, as you might expect, is a Bible reader app, but is one of the most sophisticated and has the best Hebrew/Greek integration. The Evernote bit? You can take notes, verse by verse, and those notes are synced with Evernote (you can take notes offline and then upload when you are back to a network). Give my field of research this is a perfect combination of tools for me.
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